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Bid Title: 2018 VEHICLE TOWING CONTRACT
Category: Sheriff's Office
Status: Open
Bid Recipient: Sheriff Jaime FitzSimons

Description:
INTRODUCTION
Office of the Summit County Sheriff is seeking qualified Bidders to submit proposals for the 2018 Vehicle Towing Contract.

The Office of the Summit County Sheriff has in place a 2017 Vehicle Towing Contract which will expire on December 31, 2017.  

The successful Bidder or Bidders will be expected to begin providing vehicle towing services as specified in the scope of work beginning on January 1, 2018. The successful Bidder or Bidders will be expected to execute a services contract with Summit County no later than January 31, 2018.
REQUEST

The Office of the Summit County Sheriff is requesting written proposals from qualified Bidder or Bidders to perform vehicle towing and recovery services as defined in the scope of work.

Bidder or Bidders will have the opportunity to clarify questions about the vehicle towing contract in person at the Summit County Justice Center on Wednesday, November 8, 2017 between 10am and 12pm. The Summit County Justice Center is located at 501 N. Park Avenue, Breckenridge, CO 80424 and the meeting place will be in the Office of the Summit County Sheriff at this location. No telephone calls will be accepted in regards to the contract or scope of work.

This request is for professional services. The term ‘bid’ and ‘Bidder’ refer to the rates provided in the proposal and the proposer, respectively. The term ‘Vendor’ refers to the successful Bidder or Bidders awarded the project.

CONTRACT DESCRIPTION
The Office of the Summit County Sheriff as a necessary business practice tows and impounds vehicles within Summit County. The towing of vehicle typically is in one of three categories: vehicles from arrests and evidence seizures, vehicles found to be abandoned and other general public vehicles, and vehicle which are work vehicles of the Sheriff’s Office and Summit County. The Vehicle Towing Contract establishes charges for the categories of towed vehicles which are charged to the owner of the vehicle upon retrieval from the Vendor.

The Vendor agrees that no financial remuneration will be paid by the Sheriff’s Office or Summit County for vehicle hookup, per mile, flatbed, storage or hourly rate for any vehicle. Vehicle unclaimed by an owner will be titled and sold to the Vendor for the amount of the outstanding charges. 

The Vendor selected must specify a charge and rate for each of the areas listed in the scope of work. 

The Summit County Sheriff and Summit County will enter into a negotiated contract with the successful Vendor for the scope of work described below.

SCOPE OF WORK:
The expected end product will be a vehicle towing contract for the period January 1, 2018 to December 31, 2018.

The selected Vendor will be responsible for the following three categories of towing and to assign a charge and rate for each category:

1) Seized/Evidence Vehicles:
Hookup Charge _____
Per Mile Charge _____
Flatbed Charge _____
Storage Charge _____
Hourly Rate (for difficult, unusual or backcountry tows) _____

2) Department/County Vehicles:
Hookup Charge _____
Per Mile Charge _____
Flatbed Charge _____
Storage Charge _____
Hourly Rate (for difficult, unusual or backcountry tows) _____

3) General Public Vehicles:
Hookup Charge _____
Per Mile Charge _____
Flatbed Charge _____
Storage Charge _____
Hourly Rate (for difficult, unusual or backcountry tows) _____


The successful bidder understands they are providing towing services for the calendar year 2018.

The successful bidder understands the towing of abandoned vehicles is required and that no remuneration will be paid by the Sheriff’s Office. The towed abandoned vehicle will be sold to the tow company in exchange for towing and storage charges.

The successful bidder understands the Sheriff’s Office works throughout all of Summit County and this includes remote and backcountry locations. The category for hourly rate pricing should list the costs under ‘Hourly Rate’ for difficult, unusual, or backcountry tows. Be sure to include hourly rate and any mileage surcharge for all 3 categories of towing descriptions listed above. 

The successful bidder must have a secure fenced storage area available.

The successful bidder must guarantee that response time will be as soon as possible after the call.

The successful bidder must submit promptly and accurately prepared any invoices.

The Sheriff’s Office will randomly audit the successful bidder throughout the year to ensure the prices bid are the prices being charged.

Summary of Requested Work (Vendor Responsibilities)

1. Work closely with the Office of the Summit County Sheriff to ensure towing services are available 24/7.
2. Work closely with the Office of the Summit County Sheriff to cooperate with a ‘rotation call-out’ should one or more Vendor be selected. 
3. Work closely with the Office of the Summit County Sheriff to maintain a consistent and timely 24/7 on-call service for towing requests.
4. Work closely with the Office of the Summit County Sheriff to resolve towing disputes between citizens and the Vendor.
5. The Vendor will provide a secure fenced storage area in good condition and function. 
6. The Vendor will provide promptly submitted and accurately completed invoices. 
7. The Vendor will cooperate with any audit conducted by the Office of the Summit County Sheriff or Summit County into the management of the contract.






Publication Date/Time:
11/3/2017 12:00 AM
Publication Information:
Summit County Journal
Closing Date/Time:
11/24/2017 12:00 PM
Submittal Information:
Summit County Sheriff's Office
Bid Opening Information:
11/24/2017 at 3 p.m.
Pre-bid Meeting:
11/8/2017, 10am-12pm (noon)
Contact Person:
Any questions or comments shall be directed in writing to Joel Cochran, Undersheriff, Joel.Cochran@SummitCountyCO.Gov
Business Hours:
Monday-Friday, 8 a.m.-5 p.m.
Miscellaneous:
CONTRACT SCHEDULE:
Event Date
Release RFP November 3, 2017

Pre-Bid Conference (held in Summit County) November 8, 2017
Held in the Summit County Justice Center 10am-12pm (noon)
Attendance is not required to submit a bid

Bids Due November 24, 2017 12pm

Bids Opened November 24, 2017 3pm

Negotiation of Contract Week of November 27, 2017

PROPOSAL FORMAT:
The proposal document has been provided. The proposal must be made on the Office of the Summit County Sheriff document titled ‘Invitation to Bid’. Pages of the proposal shall be typed or legibly handwritten and single sided. The proposal must be signed and dated. A statement up to one page may be added to the proposal describing the qualities of the Bidder and ability to satisfy the requirements of the Vendor Responsibilities described above. The invitation to bid must be sealed inside an envelope and the exterior of the envelope clearly marked ‘Tow Bid 2018’.


PROPOSAL SUBMITTAL:
One original ‘Invitation to Bid’ shall be submitted to the address below and received no later than 12pm on November 24, 2017. Proposals received incomplete or late, for any reason, will not be reviewed.

The proposal shall be delivered to:

Office of the Summit County Sheriff
Attn: Sheriff Jaime FitzSimons
501 North Park Avenue
PO Box 210
Breckenridge, CO 80424

Related Documents:

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